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Basic Criminal Record Checks For Employers – A Guide

Employers won’t need reminding it can be helpful finding out a little more about your employees’ past. With that in mind, hopefully this guide to Basic Criminal Record Checks for employers will help.

Not everyone is eligible to apply for a DBS Check (formerly known as a CRB Check). To apply for a DBS Check, applicants must be working in regulated activity with vulnerable adults or children.

For more information on who qualifies for DBS Checks, please refer to our blog on eligibility for DBS Checks.

For those who do not meet the requirements the Disclosure and Barring Service have set in place, all is not lost – you still have the option of a Basic Disclosure.

This check is the lowest level of Disclosure and is also known as a Basic Criminal Records Check, Basic Police Check or a Basic CRB.

It is essentially a check against the Police National Computer (PNC) for details of all current criminal convictions which are considered unspent under the Rehabilitation of Offenders Act 1974.

The Basic Disclosure certificate will either provide these details or – in an ideal world – confirm there are no such convictions. As such, it will guarantee you either (a) crucial information about your employees’ unspent convictions or (b) the peace of mind that goes with knowing there are none.

Basic Criminal Record Checks for employers – the key details

When applying for a Basic Disclosure, employers need to obtain the following information from their applicants:-

  • Full name and title
  • Any other names used (either surnames or forenames)
  • Mother’s maiden name
  • Date of birth
  • Town of birth
  • Gender
  • Five-year address history (including a month and year for each address)
  • Documents seen to confirm I.D. (must see one to confirm name and date of birth and one to confirm address)

Basic Criminal Record Checks are normally available within 3-10 working days.

A word of warning: It is the employer’s responsibility to enter all the information onto the online system correctly as there is no ability to edit once the case has been approved.

If any information is incomplete or incorrect, the governing body (Disclosure Scotland) may raise a query. This invariably means delays so do not submit anything until you are sure!

When the case is complete, the employer will receive a paper certificate showing any unspent criminal convictions or – as mentioned previously – no such convictions.

Which industries typically require a Basic Disclosure?

  • Contractors working on behalf of the council or housing associations
  • Pubs and bars
  • Cinemas
  • Theatres
  • Nightclubs
  • Late-opening cafes
  • Takeaways
  • Village and community halls
  • Supermarkets

Be sure to get in touch with us if you have any further questions. You can apply for a number of DBS Checks through our simple online platform – most checks are completed within 48 hours. Get started now.

Our blogs are advisory in nature and reflect uCheck Limited’s current thinking about best and common practice in the subjects discussed.

The information contained in our blogs have been provided for information purposes only. This information does not constitute legal, professional, or commercial advice. Whilst every care has been taken to ensure that the content is up to date, useful and accurate, uCheck gives no guarantees, undertakings, or warranties in this regard, or, for any loss or damage caused arising directly or indirectly in connection with reliance on the use of such information.

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