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Platform built in accordance with Home Office guidelines

Up-to-date system to help prevent illegal working

Results in minutes with electronic document verification

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Right to Work check

Once you’ve registered your organisation, you will be charged the individual check cost(s)
on the system as and when you request them. No upfront minimums or contractual tie ins.

Number of Checks1 - 500501 - 1,0001,001 +
uCheck Fee (inc VAT) £10.00 £6.00 £3.60

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What is a Right to Work check?

Right to Work Checks are an essential part of the recruitment process, enabling employers to verify that potential employees are eligible to work in the UK.

The employer must check the applicable documents – for example, a passport or visa – to establish whether a prospective employee has a time-limited or permanent right to work.

Employers are required to do this before employing any person to make sure they are legally allowed to do the work in question. Failing to do so puts the employer at risk of being fined by the Home Office.

Who needs a Right to Work check?

You should never make assumptions about a person’s eligibility to work in the UK or their immigration status. As an employer, it’s your responsibility to carry out checks on all prospective employees.

Right to Work Checks: 3 key steps

  1. Obtain the applicant’s original documents
  2. Check the documents in the applicant’s presence
  3. Make and retain clear copies of the documents and record the date of the check
“I have spoken with the staff at uCheck on many occasions and they are always very knowledgeable and helpful.”

Why use the uCheck Platform?

  • Central view – large organisations with multiple sites get one centralised view of all right to work matters.
  • Data storage – if you provide an employee’s leave date, our system will ensure the document images are retained only for as long as they need to be, in line with GDPR requirements.
  • Secure auditing – our employer checking service adds time, date and personnel stamps that cannot be altered or tampered with, at every stage of the process.
  • Helpful guidance – handy tips, popups and checklists will guide you through the check, making sure you stay on the right track throughout.
  • Electronic document verification – our Platform verifies certain types of document electronically, and stores copies securely in line with Home Office guidelines.

How long do Right to Work Checks take?

If you carry out a Right to Work Check using a passport, biometric residence permit or national ID card, then our Platform is likely to verify the document electronically (in some cases it may not, depending on a variety of factors – for example, the country of issue). The electronic verification process usually takes between five minutes and one hour.

If you use other Right to Work documents – for example, a birth certificate – the data storage and secure auditing of the check will be almost instant, so you’ll be able to download a summary certificate quickly.

What documents can I accept?

The Home Office provides two lists of documents (list A and list B) that employers can accept as a person’s proof of right to work in the UK. You must only accept documents on these lists – no other documents are acceptable as proof of right to work.

List A comprises documents that can be accepted for a person with a permanent right to work. If a prospective employee has a permanent right to work and you correctly complete a Right to Work Check before their employment begins, you’ll establish a continuous statutory excuse for the period of their employment with you.

List B comprises documents that can be accepted for a person with a temporary right to work. Carrying out a check on a person with a temporary right to work will establish a time-limited statutory excuse. This means you’ll need to carry out a re-check in order to retain the statutory excuse – usually when the person’s permission to be in the UK comes to an end. You’ll find the expiry date on the document you use to conduct the check.

How do I check the applicant’s Right to Work documents?

The uCheck Platform offers an electronic verification service for passports, biometric residence permits and national ID cards, but there are additional checks you’ll need to do manually. Our Platform is built in line with Home Office guidelines, giving you peace of mind that you’ve done these checks correctly.

To complete the application, you’ll need to check:

  • Photographs and dates of birth are consistent across documents.
  • Expiry dates for permission to be in the UK have not passed.
  • Any work restrictions determining the type of work they’re allowed to do, e.g. students may have a maximum number of hours they can work per week.
  • Dates must be cross-referenced with identity documents and work permits or verified by contacting the appropriate embassies or consulates.
  • The documents are genuine, have not been tampered with and belong to the holder.
  • If the applicant has provided documents with different names, seek further documentation to explain the disparity, e.g. marriage or civil partnership certificate, divorce certificate, decree absolute, deed poll, adoption certificate or statutory declaration. Retain copies of these supporting documents on the upload screen.

What will results show?

In all instances the result will show as ‘complete’. However, the uCheck Platform itself doesn’t determine whether a prospective employee has the eligibility to work in the UK or not. Our electronic verification service is designed to confirm the legitimacy of the right to work documents, not to ascertain the person’s right to work. You must ascertain this during the checking process.

Occasionally, the ‘complete’ result may show an error. This happens when the electronic verification is brought into question. This can happen for a multitude of reasons, including:

  • The image you uploaded is blurry or unreadable
  • A signature is missing from the document
  • Some parts or sections are missing from the document
  • The document has been manipulated, and security checks must be conducted

These errors don’t necessarily mean the applicant doesn’t have the right to work in the UK. If you do encounter an error you can quickly and easily re-check the applicant by re-uploading the image. However, if the result shows the document has been manipulated, the Platform won’t allow you to re-check the applicant. In this instance you may need to seek help from the Home Office.

Any further questions?

Please use our LiveChat facility or give us a call on 0843 178 0818*

Right to Work FAQ

A Right to Work Check determines whether a prospective employee can legally work in the UK. The employer carries out the check by verifying the applicable documents – for example, a passport or visa. All employers in the UK are required to carry out Right to Work Checks on all prospective employees or volunteers before they start work.

Yes – you must never make assumptions about someone’s eligibility to work in the UK. A British citizen may demonstrate their eligibility to work by providing either their UK passport or a combination of other documents from list A of the Home Office code.

At uCheck, we provide help and guidance in completing and securely storing your employees’ proof of right to work. Whether it’s on an individual case-by-case basis or across multiple sites within your organisation, we can assist you every step of the way. Our online platform ensures all documents are stored securely with a full audit and reporting functions, and our electronic verification service helps to minimise security concerns by quickly and reliably determining whether certain documents have been manipulated.

The Home Office guidance states that an employer must conduct a Right to Work Check on all applicants, whether they are to be paid employees or volunteers. However, whether you would receive a civil penalty for allowing someone who does not have the right to work in the UK to volunteer with you is something the Home Office cannot advise on. In this instance, you would need to seek independent legal advice specific to the situation.

You should never keep a person’s original documents (with the exception of the second part of a P45, which may be provided in combination with other documents as per the Home Office code). You must copy the documents and date and retain the copies, ensuring you’re able to produce them if requested to do so. You must store secure, unalterable copies of the documents for the duration of the person’s employment, plus two years after their employment with your organisation has ceased. If you’re found to be employing a potential illegal worker and are unable to produce evidence of a Right to Work Check, you may be liable for a civil penalty.

The uCheck platform is built in line with GDPR and UKVI laws, which means data will be deleted automatically when it needs to be. An employee’s proof of right to work must stay on the platform for two years after their employment has ceased. In order for the platform to recognise this time period, you’ll need to complete the ‘employment history’ section for each employee, providing an employment start and end date. The platform will then recognise when two years have elapsed and will remove the applicant from the system accordingly – there’s no need for you to delete it manually.

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