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DBS Checks for Employers

Why use uCheck for DBS Checks?

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Our easy-to-use HR Platform streamlines the process and minimises delays. We complete most DBS Checks within 48 hours - our record is 13 minutes!

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We're trusted by over 30,000 happy customers and we process more than 600,000 DBS Checks per annum. We're also Home Office approved.

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About DBS Checks

What are DBS Checks?

The Disclosure and Barring Service (DBS) provides DBS Checks to enable employers to check prospective employees’ criminal history.

DBS Checks are designed to help employers make safe recruitment decisions and prevent people from doing work they’re unsuitable for.

What are the different levels of DBS Check?

There are three levels of check: Basic, Standard and Enhanced. The three levels have different eligibility requirements and reveal different information about the applicant.

  • Basic: A  Basic DBS Check or Basic Disclosure will show any unspent convictions or conditional cautions the applicant has.
  • Standard: A Standard Check will show any spent or unspent convictions, cautions, reprimands or warnings the applicant has.
  • Enhanced: An Enhanced Check will show any spent or unspent convictions, cautions, reprimands or warnings the applicant has, as well as any other relevant information held by the applicant’s local police force.

How does the uCheck HR Platform work?

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Our HR Platform is a revolutionary online DBS service that enables employers to request and track DBS Checks (as well as other pre-employment checks!) quickly and easily.

The Platform seamlessly guides users through the application process, with handy tips and guidance every step of the way.

Once you’ve registered your organisation with us, your applicants will be able to add their personal details to the system.

You’ll get an automatic email notification when it’s time to proceed to the ID check, and the Platform will prompt you through to make sure you get it right.

The DBS tracking function lets you see the status of applications at a glance, and you’ll get another automatic notification as soon as a check is complete.

The Platform is designed to make DBS online checks as quick and easy as possible – but if you have any questions our dedicated Client Support Team is only a phone call, email or live chat away!

Why get DBS Checks for your employees?

uCheck is one of the UK’s leading providers of DBS Checks for employers – but what are the benefits of getting a DBS online with uCheck?

  • Protect vulnerable people. DBS Checks are designed to prevent unsuitable candidates from working with vulnerable people. If you have employees who will be working in regulated activity with children or vulnerable adults, it is against the law to employ someone who is barred from working with these groups. DBS Checks are a vital part of the safeguarding process.
  • Avoid risk. It’s illegal to employ someone to work in regulated activity with children or vulnerable adults if they’ve been barred from doing so. Avoid risk to both your organisation and the vulnerable groups it works with by carrying out DBS Checks when required.
  • Have confidence in your employees. DBS Checks help give you peace of mind that you’re hiring the right people for the job. If your employees aren’t eligible for Standard or Enhanced Checks, Basic Checks can give you an extra level of reassurance in your job candidates.

How to apply

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  • Register your organisation’s details with our simple sign-up form – it takes less than five minutes!
  • Our dedicated team will process your registration within four working hours and provide you with access to our online portal.
  • Your applicants can then access the Platform and submit their personal details.
  • The Platform will guide you through the rest of the application, including the ID check, and our Client Support Team will be on hand to help if you need it.
  • That’s it! Simply submit your application and wait for the results.

Getting the results

As soon as a check is complete, you’ll receive an automatic email notification showing whether the result is clear.

The results certificate will be posted to the applicant, and you’ll be able to download an online summary as a PDF.

What happened to CRB Checks?

The DBS formed when the Criminal Records Bureau (CRB) merged with the Independent Safeguarding Authority (ISA).

Previously, the CRB helped employers access criminal record information through CRB Checks, and the ISA operated barred lists containing details of people who were considered unsuitable to work with children and vulnerable adults.

When the DBS formed, it took over both of these functions. DBS Checks replaced CRB Checks, with barred list checks being an additional requirement for eligible candidates.

DBS Checks FAQs

There are 3 types of DBS Check: Basic, Standard and Enhanced.

The type of check you are permitted to carry out on an applicant will depend on the workplace and their new role.

Each level of check will show the following information from an applicant’s background:

Basic DBS Check: Unspent convictions or conditional cautions.

Standard DBS Check: Spent or unspent convictions, reprimands, cautions, or final warnings.

Enhanced DBS Check: Spent or unspent convictions, cautions, reprimands or warnings, as well as any other relevant information from the applicant’s local police station.

Enhanced DBS Check with barred lists: The same information as the normal Enhanced DBS Check, but also shows whether the applicant is on the list of people barred from doing the role.

Using uCheck’s platform, you simply need to provide your personal data: address history for the past 5 years, your personal information and payment details.

You’ll then need to have your ID verified by someone who isn’t a partner or relative of yours.

uCheck will complete final checks on your data and send your application to the DBS.

We’ll let you know as soon as your application has completed processing with the DBS.

You’ll be able to view the summary result on the uCheck platform, and you’ll receive your certificate.

Registration is just £49.00 plus VAT. This is a one-off cost – after you’ve registered, you’ll pay for online DBS Checks as and when you need them.

While uCheck cannot do anything to influence the time it takes your local police force to process the DBS Check, there are ways you can avoid unnecessary delays to the processing.

You can do this by ensuring there are no errors on the form and that all fields are filled in and correct to the best of your knowledge.

uCheck’s platform will guide you through the application process, reducing the likelihood of mistakes and therefore reducing the possibility of delays.

If you will be working in regulated activity with children or vulnerable adults, it is against the law for your employer to employ someone who is barred from working with these groups.

To avoid risk to the organisation and the vulnerable groups it works with, you should not be permitted by your employer to start work before receiving a DBS Check.

Employers providing care services for adults can make use of a service called DBS Adult First if they wish the applicant to start working sooner, under supervision. This check can only be completed if the applicant is in a regulated activity with vulnerable adults.

Within a few days, this will indicate whether an applicant can start work in a supervised position or whether the employer should wait for the full results of the Enhanced DBS Check.

As well as their personal details, including a full five-year address history, applicants will need to provide several documents as proof of identification. A full list of acceptable documents is available on the DBS website.

Through uCheck’s online HR Platform, you can request and track DBS Checks and other pre-employment checks.

The platform guides you through the DBS application process and is easy to use.

Once you’ve registered with uCheck, your applicants can add their personal details and then the platform lets you know when you need to proceed to an ID check.

The platform allows you to track the status of applications at a glance, and will let you know when the check is finished and the results are ready.

DBS Checks are completed within 48 hours on average. However, some may take longer depending on how long the DBS and police take to process the application.

There is no law stating that employers should pay for employees’ DBS Checks.

It is at the discretion of the employer whether they cover the cost, or require the employee to pay for their DBS Check.

You might be able to use the same DBS Check certificate for another job as long as the new position matches your previous role and workplace.

This is because the role and workplace would have determined the level and detail of DBS Check undertaken.

This stops your old certificate showing less information than is required for the new role, as well as showing more information than your new employer is legally able to view.

It is also at your employer’s discretion whether they wish to carry out another DBS Check – for example if the previous check was completed a while ago, or whether their company policy states new checks must be done for all new employees.

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