Basic DBS checks: the changes explained

As of this month, uCheck will be one of the first umbrella bodies in the UK to start offering Basic DBS checks. But what does this change mean in real terms? And how does it affect employers and applicants?

What do the changes mean?

The Disclosure and Barring Service (DBS) will now be offering a basic disclosure for employers to request on behalf of their employees. They are taking over this service from Disclosure Scotland for applicants who are working in England and Wales. For applicants working in Scotland, their checks will continue to be processed by Disclosure Scotland.

Like Disclosure Scotland checks, Basic DBS checks will continue to detail any unspent convictions an applicant may have. These are commonly referred to as any recent/serious convictions.

Why are the changes happening?

The Basic DBS has been introduced because Scotland, and England and Wales have different legislative criteria in terms of the time taken for convictions to become spent.

This means checks will be processed through the appropriate governing body to ensure the employer will only be able to view the information they are legally entitled to see.
Those employing applicants working in England and Wales will now be able to obtain a Basic DBS for these individuals.

Implications for employers

When using the uCheck system, the employer will be guided through the process to ensure the correct governing body will issue the basic disclosure. This will be done by asking the employer to consider where the applicant will be working when the employer begins to complete the ID check.

The system will prompt them to complete the ID check based on this selection, and ensure the correct governing body will process the check.
For Basic DBS checks, the ID requirements have been amended by the DBS to create different route options dependent upon the applicant’s nationality.

However, the uCheck system has been designed to ensure a smooth ID checking process, with prompts and guidance along the way, meaning a straightforward process for employers.
By using the uCheck service, employers can be among the first in the UK to request Basic DBS checks.

Implications for applicants

For applicants whose employer is applying for the check on their behalf, the process won’t change greatly. They may now have to provide different forms of ID in order for their employer to complete the ID check.

uCheck will continue to process Disclosure Scotland Basic checks for individuals who are looking to apply for their own check, such as if they require it for a personal licence or a visa application. This is because the DBS are yet to offer Basic DBS checks to individuals.

How will the results be issued?

Basic DBS results have been designed to mirror those of existing DBS checks.

Once the application has been vetted, the DBS will send a paper copy of the certificate directly to the applicant’s home address. Employers will receive an indicative result from uCheck via email.
If the result is clear, meaning there is nothing on the certificate to disclose, then the employer will be able to download a representative copy of the certificate from our online platform.

Basic DBS checks: a summary

As we have seen, Basic DBS checks have been introduced to create a separate check for those working in England and Wales. So, what are the key points and benefits of this new check?

  • Basic DBS checks will continue to detail any unspent convictions the applicant may have, most commonly referred to as anything recent or serious
  • Any employer can request a Basic Disclosure for their employees if they are not eligible for a Standard or Enhanced check
  • Employers will receive an indicative notice via email of the result of the check and, if the result is clear, they will able to download a representative copy of the certificate from the online platform.

Looking to get started requesting Basic DBS checks? Register here in under five minutes!

Any questions about the new Basic DBS checks? Get in touch – our UK based support team will be happy to help.