The ID Checking Guidelines

When applying for a DBS check, the employer must request original documents (not copies) from their applicants to prove their identity.

The documents needed will depend on which route the applicant is able to take. The applicant must try and provide documents from Route 1 first. If the applicant is not able to do so, they must continue through the routes until they can do so.

Route 1

The applicant must be able to provide:

  • 1 document from Group 1
  • 2 additional documents from either Group 1, or Group 2a or 2b

At least one document MUST confirm the applicant’s current address.

Route 2

If the applicant cannot provide any of the documents in Group 1, then they must be able to show:

  • 1 document from Group 2a
  • 2 further documents from either Group 2a or 2b

At least one of the documents must show the applicant’s current address.  The employer conducting the applicants ID check must request an external ID validation check on behalf of the applicant. The uCheck team process the ID validation checks for a small fee of £6 inc VAT. The checks are returned within the same day.

Route 3

Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2.

For Route 3, the applicant must be able to provide:

  • a birth certificate issued after the time of birth (UK and Channel Islands)
  • 1 document from Group 2a
  • 3 further documents from Group 2a or 2b

At least one of the documents must show the applicant’s current address. If the applicant can’t provide these documents they may need to be fingerprinted.

If route 1, 2 or 3 cannot be completed due to insufficient ID documentation supplied, the applicant must complete a paper application form. On the paper form, the employer must select NO to W56 (‘have you established the true identity of the applicant’) This will indicate to that the applicant will need to attend finger printing in order to establish the true identity.

Be sure to get in touch with us if you have any further questions. You can apply for a number of DBS Checks through our simple online platform – most checks are completed within 48 hours. Get started now.

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Our blogs are advisory in nature and reflect uCheck Limited’s current thinking about best and common practice in the subjects discussed.

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